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Central
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Laboratory
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1/09
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NADP/NTN Dry Sample Envelopes – For weeks with no precipitation, NADP/NTN site operators can choose to return the Field Observer Report Form (FORF) and Belfort raingage chart via U.S. mail. This saves the cost of shipping back the empty 1-L sample bottle. (Sites will need to provide standard 1 ounce first class postage.) The CAL provides preprinted return envelopes upon request. Request them by calling 1-800-952-7353, e- mail ntn@isws.illinois.edu, or write “NEED DRY SAMPLE ENVELOPES” in the Remarks section of your FORF. Please see the enclosed memo for more details, or download the memo at http://nadp.isws.illinois.edu/cal/PDF/DrySampleEnvelope_Jan09.pdf. |
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| Sample On/Off Dates and Times – We often receive FORFs with sample dates and times that overlap with previously submitted samples, and sampling time gaps between weekly samples. Please note these helpful tips: |
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- Sample ON and OFF times can be rounded up to the next 15-minute increment. For example, a sample removed at 8:01 on Tuesday January 6, can be written as 01/06/09 0815 in Block 3 of the FORF. (Sites with E-gages already follow this protocol.)
- Check the pink copy on-site for the previous week’s sample to ensure there is no overlap between the OFF time of the previous sample and the ON time of the current week’s sample.
- Please make a note in the REMARKS section to explain any sampling gaps greater than 1 hour. For example, if you performed equipment maintenance between samples, write “01/06/09 0815 to 01/06/09 1100, performed equipment maintenance.”
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http://nadp.isws.illinois.edu/cal/
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E-mail: cal@isws.illinois.edu
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2/09
Electronic Reports Available –
The CAL can send your preliminary data reports in PDF file format as an
e-mail attachment. The PDF file is the same as the hard copy you
currently receive. If you wish to receive electronic reports, please
confirm that your e-mail address is correct as shown above, and contact
us at cal@isws.illinois.edu.
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Dry Sample Envelopes – We’ve
included a Dry Sample envelope in this mailing for your convenience. To
request more, call 1-800-952-7353, e-mail ntn@isws.illinois.edu, or request
them on your FORF. For instructions, see
http://nadp.isws.illinois.edu/cal/PDF/DrySampleEnvelope_Jan09.pdf.
If you run out of envelopes and have a dry sample to submit, attach the
sample barcode label to the back of the envelope and mail the FORF and
raingage chart to:
NADP Sample Receipt
Illinois State Water Survey
2204 Griffith Drive
Champaign, IL 61820
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Updated Internet Addresses – The
University of Illinois is updating its internet domain names. Please note
the changes listed below. The old internet addresses should continue to work
through 2009.
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http://nadp.isws.illinois.edu/cal/ |
E-mail: cal@isws.illinois.edu |
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3/09
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Record Retention of Field Forms and Raingage Charts
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Notes on Dry Return Sample Envelopes –
You should continue to process USGS Field Audit samples on a dry week.
There is no need to return the sample form or Belfort raingage chart in
a separate dry return envelope; rather return these documents in the
sample box as instructed.
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Please remember to return unused sample bottles in your next big box of
used supplies. They will be rewashed and reused.
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Please give us a call (800) 952-7353 if you have any questions about dry
return envelopes or would like to request more. You can also request the
envelopes on your FORF.
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Record Retention of Field Forms and Raingage Charts
– We’ve had some questions about how long site operators should store
field forms, raingage charts, and monthly data reports. The CAL may
occasionally contact you with questions about sample data, so we request
that you keep these documents for a minimum of 2 years. So . . . feel
free to recycle pink FORF copies and raingage chart photocopies older
than March 2007. |
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Special note to E-gage site operators -- Please don't
forget to note precipitation types in block 7 of the Field Observer Report
Form (FORF) Thank you! |
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http://nadp.isws.illinois.edu/cal/ |
E-mail: cal@isws.illinois.edu |
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